Minutes for Thursday, March 17, 2016
This is my site Posted March 16, 2016 – 8:03 am



10:00am The Callaway County Commission will meet to award Bids #1, ,2,11, 12, 13, 14.

Thursday, March 17, 2016

The Callaway County commission met with the Presiding Commissioner Gary Jungermann, Eastern District Commissioner Randy Kleindienst, and Western District Commissioner Donald Kritzer present

Award Bids #1, 2, 11, 12, 13, and 14

10:00am
The Callaway County Commission met to award Bids #1, 2, 11, 12, 13, and 14. Paul Winkelmann, County Road & bridge Engineer, was present for the award of Bids #11-14. Deborah Goldman was also present for this meeting to represent the County Clerk’s office.

First, Mr. Winkelmann presented the Commission with spreadsheet comparisons of the vendors’ bids for each bid. The group briefly discussed each bid before awarding each one.

Western District Commissioner Doc Kritzer made a motion to award Bid #11 (Culvert Pipe) to the vendors with the low bid per item.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor…ayes have it. Court Order #30 – signed.

Eastern District Commissioner Randy Kleindienst made a motion to award Bid #12 (Grader Blades) to Dowd Supply in the amount of $89.99 for grader blades and $106.85 for snow plow blades.

Western District Commissioner Doc Kritzer seconded the motion.

All In favor … ayes have it. Court Order #31 —signed.

Western District Commissioner Doc Kritzer made a motion to award Bid #13 (Concrete) to Sandidge Concrete in the amount of $101.50 for 5 sack mix per yard and $107.50 for 6 sack mix per yard based upon the low bids, assuming that these prices reflect delivery to anywhere within Callaway County.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor… ayes have it. Court Order #32 – signed.

Eastern District Commissioner Randy Kleindienst made a motion to award Bid #14 (Salt) to Compass Minerals in the amount of $81.98 per ton.

Western District Commissioner Doc Kritzer seconded the motion.

All in favor…ayes have it. Court Order #33 – signed.

Next, the Commission discussed Bid #1 (Office Supplies). Smart Business Products and Staples bid the office supplies and toner. Coast to Coast Computer Products bid toner only. Staples bid the most products at the lowest price; the company also holds the State bid. Both Staples and Smart Business Products offer a client portal that will allow each County department to order online; the order can then be forwarded to Purchasing Department for final approval. Coast to Coast bid the most toners at the lowest price.

Eastern District Commissioner Randy Kleindienst made a motion to award Bid #1 (Office Supplies) to Staples for office supplies and as a backup for inks and toners and to Coast to Coast for inks and toners only, based upon availability.

Western District Commissioner Doc Kritzer seconded the motion.

All in favor…ayes have it. Court Order #34 – signed.

Finally, the Commission discussed Bid #2 (Printing). A spreadsheet was compiled indicating the low bid per item. Out of the four vendors that bid the items, three were awarded individual items.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor…. ayes have it. Court Order #35 – signed.

Court Order #30 – Award Bid #11 (Culvert Pipe)

Now on this day the Callaway County Commission does hereby award Bid #11 all (Culvert Pipe) to vendors with the low price per item.

Spreadsheets attached indicating the low bid in bold print.

Court Order #31 – Award Bid #12 (Grader Blades)

Now on this clay, the Callaway County Commission does hereby award Rid it 12 (Grader Blades) to Dowd Supply in the amount of $89.99 for grader blades and $106.85 for snow plow blades.

Court Order #32 – Award Bid #13 (Concrete)

Now on this day the Callaway County Commission does hereby award Bid #13 (Concrete) to Sandidge concrete in the amount of $101.50 for 5 sack mix per yard and $107.50 for 6 sack mix per yard, assuming that these prices reflect delivery to anywhere within, Callaway County.

Court Order #33 – Award Bid #14 (Salt)

Now on this day the Callaway County Commission does hereby award Bid #14 (Salt) to Compass Minerals in the amount of $81.98 per ton.

Court Order #34 – Award Bid #1 (Office Supplies)

Now on this day the Callaway County Commission does hereby award Bid #1 (Office Supplies) to Staples for County office supplies and as a backup for inks and toners and to Coast to Coast Computer Products for inks and toners only, based upon availability, effective April 1, 2016 through March 31, 2017.

Court Order #35 – Award Bid #2 (Printing)

Now on this day the Callaway County Commission does hereby award Bid #2 (Printing) to vendors with the low bid for each item.

Spreadsheet is attached, highlighting the low bid.

Adjourn





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