Minutes for Monday, October 3, 2016
This is my site Posted September 30, 2016 – 8:07 am



The Callaway County Commission will conduct budget work sessions throughout the day.

9:00am The Callaway County Commission will meet to discuss the New Term of Court.

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Monday, October 3, 2016

 

The Callaway County Commission met with the Presiding Commissioner Gary Jungermann and Western District Commissioner Donald Kritzer present. Eastern District Commissioner Randy Kleindienst was absent.

 New Term of Court

 9:00am

The Callaway County Commission met with Paul Winkelmann, County Road & Bridge Engineer, to discuss the New Term of Court. Deborah Goldman was also present for this meeting to represent the County Clerk’s office.

There are no new road petitions at this time. There are two-road vacation petitions that were first addressed at the last Term of Court meeting in July. The first petition is for Stonehaven Estates, where twelve lots (Lots 1-12) are being sold. Once sold, the new plat would eliminate Marble Trail.

Western District Commissioner Doc Kritzer made a motion to accept a petition of vacation of Lots 1-12 and Marble Trail in Stonehaven Estates to vacate easements, set back lines, and the road.

 

Presiding Commissioner Gary Jungermann seconded the motion.

All in favor…ayes have it. Court Order #99 — signed.

The second petition is for Riviera Heights subdivision in Holts Summit. In this area, the County has a 50-foot easement from the edge of the road. The landowner of Lot 3, Section 3 wants to construct a new home, but the current easements do not allow for the construction. A partial vacation of the road easement, from the existing 50-foot to the proposed 10-foot easement, would allow the landowner to build a home on that lot.

Western District Commissioner Doc Kritzer made a motion to accept a petition for vacation of Lot 3, Section 3 in Riviera Heights per the legal description provided in the documentation.

Presiding Commissioner Gary Jungermann seconded the motion.

All in favor…ayes have it. Court Order #100 — signed.

Mr. Winkelmann then informed the Commission of recent projects that the Road & Bridge Department has completed, including chip seal projects, a culvert project on County Road 1003, a bridge project on County Road 101, and building a pond for the Missouri Department of Conservation at Whetstone Creek Conservation Area. Upcoming projects include possibly chip sealing Old Barn Road and a concrete project on County Road 274. These projects have been pushed back from their original dates due to the massive amount of rain the region has experienced throughout the summer.

Commissioner Jungermann mentioned that Callaway and Boone Counties have applied for FLAP funding from the Missouri Department of Natural Resources to repair the Burnett School Road Bridge. This bridge is in the Boone County inventory, but many Callaway County residents use it. The DNR has recently found some burial sites near this bridge, which has caused a minor setback; it now must be assured that the repairs will not disturb these burial sites. Callaway County has also recently applied for funding through MoDOT for a cost share program to repair a bridge on Old Highway 54. This program has been halted by Governor Nixon, who has frozen the funding. It may be possible that the funding could be released; however, by the time the monies are released the project may face the program’s deadline. The Commission does not want to give up on this project; they will seek alternative methods in attempt to get this bridge repaired.

Next, Mr. Winkelmann stated that MoDOT began its bi-annual bridge inspections in Callaway County today. These inspections were previously conducted in March of odd years, but MoDOT has changed them to October of even years. The group then discussed various road projects that have been completed due to the high volumes of rain this summer, including repairs to County Roads 4031, 4023, 237, and 436. There are upcoming culvert projects on County Roads 220 and 158. Mr. Winkelmann also mentioned an upcoming project at the intersection of County Road 127 and Jade Road. A private company has approached both Callaway County and MoDOT about widening this intersection. MoDOT, which maintains Jade Road, is not interested in this project. The company has told Mr. Winkelmann that it would pay for all materials needed to complete this project if the County Road & Bridge crew would provide the labor. The Commission is in agreement with this proposal, which is yet to be scheduled.

Mr. Winkelmann informed the Commission that the Road & Bridge Department has received 100 tons of free cinders from Thomas Hill, filling the cinder shed about 60% of capacity. Thomas Hill may be selling cinders later this year; if so, Mr. Winkelmann stated he wants to purchase enough cinders to fill the shed. The cinders will likely be sold around $5-$8 per ton. Commissioner Jungermann mentioned that in the future cinders will probably be hard to find because so many coal factories are shutting down. Once this happens, the County will need to find an alternate snow removal practice to replace the cinders.

Mr. Winkelmann then asked the Commission whether he should include a new dump truck and new motorgrader in the 2017 Road & Bridge budget. Commissioner Jungermann stated that the Commission typically authorizes the purchase of one dump truck and one motorgrader per year. He also mentioned that Road & Bridge will likely need to purchase a replacement rubber tire loader in the near future. Mr. Winkelmann stated he would gather some pricing information for these pieces of equipment and present it to the Commission at a later date. Next, Commissioner Jungermann said that he would like to talk to MoDOT about four County Roads that intersect with State roads that need to be extended. He is hoping that the State will be willing to work with Callaway County on these road issues. Finally, Commissioner Jungermann mentioned that Callaway County has requested to participate in the CART program with the Missouri Department of Conservation again in 2017. This program allowed Callaway County to get reimbursement from the State for rock along approximately 30 miles of road that lead to conservation areas; it saved the County over $50,000 in 2016.

 Court Order #99 — Vacate Lots 1-12 & Marble Trail in Stonehaven Estates

 Now on this day, the Callaway County Commission does hereby accept a petition of vacation of Lots 1-12 and Marble Trail in Stonehaven Estates, which vacates the easements, set back lines, and road.

 Court Order #100 — Vacate Easement Lot 3, Section 3 in Riviera Heights

 Now on this day, the Callaway County Commission does hereby accept a petition of partial vacation of easement along Lot 3, Section 3 in Riviera Heights, as per the legal description in the attached documentation.

 County Jail Population Report Filed

 Now on this day comes Robbie Harrison, County Jail Administrator, and files his report of daily inmate population at the Callaway County Jail for the month of September, 2016. Said report was examined and ordered filed by the Clerk of the Commission.

 County Health Department Report Filed

 Now on this day comes Sharon Lynch, County Health Department Administrator, and files her report of fees and grants collected by her department for the month of July, 2016. Said report was examined and ordered filed by the Clerk of the Commission.

 Adjourn

 Ordered that the Commission adjourn until Tuesday, October 04, 2016.





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