Minutes for Monday, August 1, 2016
This is my site Posted July 30, 2016 – 7:26 am



1:oopm The Callaway County Commission will meet to discuss RFP’s for a PSAP system, phone system, and telco/data services for the Callaway County Emergency Operations Center.

2:30 The Callaway County Commission will meet with representatives from the 13th Circuit Court to discuss the Court system’s FY 2017 budget.

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Monday, August 1, 2016

 The Callaway County Commission met with the Presiding Commissioner Gary Jungermann, Eastern District Commissioner Randy Kleindienst, and Western District Commissioner Donald Kritzer present.

 RFPs for PSAP, Phone System & Telco/Data Services

 1:00pm

The Callaway County Commission met with Wesley Bond, County IT Director, to discuss RFPs (Request for Proposals) for a PSAP system, phone system, and telco/data services for the Callaway County Law Enforcement Center. Laura Bolton was also present for this meeting to represent the County Clerk’s office.

First, the group discussed the proposals for the phone system. Mr. Bond explained that the phone system in the entire Law Enforcement Center needs to be replaced to tie into a new PSAP system. Three proposals were received. The first was from STI in the amount of $18,531.13 and included a five-year parts warranty and a three-year labor warranty. The second was from Towner in the amount of $22,450 and included a five-year parts warranty. The third was from Weber Communications in the amount of $24,872.50 and includes a one-year parts warranty and a one-year labor warranty.

Next, the group discussed the proposals for telco and data services. Mr. Bond stated that these services are currently provided by AT&T at a rate of approximately $3,600 per month. Two proposals were received. The first was from Charter in the amount of $1,200 per month and includes 10,000 free long distance minutes. Charter proposed a 48 month term for services. The second was from Socket in the amount of $1,365 per month and includes 3,500 free long distance minutes. Neither company will charge the County for installation.

Finally, the group discussed the proposals for a PSAP system for the Callaway County Emergency Operations Center. One proposal was received from Commenco in the amount of $143,940.94. The type of system Commenco proposed is an Airbus Vista. The proposal includes two days of onsite training, options for redundancy, a one-year warranty, and installation of four units. It also includes an optional fifth unit to be installed at the supervisor’s desk in the 911 Center.

Western District Commissioner Doc Kritzer made a motion to accept the proposal from STI for a new phone system at the Law Enforcement Center in the amount of $18,531.13.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor…ayes have it. Court Order #79 — signed.

Western District Commissioner Doc Kritzer made a motion to accept the proposal from Charter for telecommunication and data services in the amount of $1,200 per month for a 48 month term at the Callaway County Law Enforcement Center. Commissioner Kritzer also moved to authorize Presiding Commissioner Gary Jungermann to sign any necessary documentation on behalf of the County.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor…ayes have it. Court Order #80 — signed.

Western District Commissioner Doc Kritzer made a motion to accept the proposal from Commenco for an Airbus Vista PSAP system in the amount of $143,940.94, to be paid from the 911 fund. Commissioner Kritzer also moved to authorize Presiding Commissioner Gary Jungermann to sign any necessary documentation on behalf of the County.

Eastern District Commissioner Randy Kleindienst seconded the motion.

All in favor…ayes have it. Court Order #81 — signed.

 Court Order #79 — Purchase Phone System from STI

 Now on this day, the Callaway County Commission does hereby accept the proposal for a new phone system from STI in the amount of $18,531.13 for the Callaway County Law Enforcement Center and authorizes Presiding Commissioner Gary Jungermann to sign any necessary documentation on behalf of the County.

 Court Order #80 — Purchase Telco/Data Services from Charter

 

Now on this day, the Callaway County Commission does hereby accept the proposal for telecommunication and data services from Charter in the amount of $1,200 per month for a 48 month term at the Callaway County Law Enforcement Center and authorizes Presiding Commissioner Gary Jungermann to sign any necessary documentation on behalf of the County.

 Court Order #81— Purchase PSAP System from Commenco

 Now on this day, the Callaway County Commission does hereby accept the proposal for an Airbus Vista PSAP system from Commenco in the amount of $143,940.94, to be paid from the 911 fund, and authorizes Presiding Commissioner Gary Jungermann to sign any necessary documentation on behalf of the County.

 13th Circuit Court Budget Presentation

 2:30pm

The Callaway County Commission met with Mary Epping, 13th Circuit Court Administrator, and Cindy Garrett, 13th Circuit Court Assistant Administrator, to discuss the Court system’s FY 2017 budget. Representatives from the Juvenile Department were also present for this meeting. Laura Bolton was present for this meeting to represent the County Clerk’s office.

The Commission was given a hard copy budget presentation. Ms. Epping began by stating that the overall 2017 budget for the Court is up by approximately $1 million, due in most part to State mandated expenses. She also mentioned that there are currently over $700,000 in grant funding included in the budget. The group then briefly went through a list of grants included in the presentation. Next, Ms. Garrett went over the Family Services & Justice Fund. She said that the juvenile expenses in this fund have gone up in order to cover increased counseling, educational training, and other services for juveniles and their families. The group then quickly discussed the Drug Court Fund.

Ms. Garrett reported that the Administration of Justice Fund is growing; however, the expenditures for 2017 are projected to be over budget by about $4,200, which is due to increases in technology, mileage, consultation, and other expenses. Ms. Epping then covered the Law Library Fund. She said that she is proposing to purchase six additional sets of law books for Court employees; each set is estimated to cost $500. Commissioner Jungermann then informed Ms. Epping that there is a set of law books at the Callaway County Jail that are no longer used because the Jail has since switched to an online library. He stated that she is welcome to this set, but will need to get updates for them, as they have not been updated in about a year.

Next, the group discussed Callaway County General Revenue expenses. Ms. Epping said that these expenses are down for the 2017 budget. Ms. Garrett then reported the projected Juvenile budget. The Commission was informed that the Court system is keeping less children in detention and utilizing alternatives when it is appropriate. Also, the delinquency rate is down; however, the rate of children who are housed due to abuse and neglect have increased. Ms. Garrett mentioned that Callaway County will still be charged $50 per day per child for detention, but this rate may increase in the future. Ms. Epping also stated that the Court is putting some procedures in place that will help to collect money from the parents of the juveniles, rather than charging the County for these expenses. The Commission also learned that the Juvenile Court Care Fund has been increased by 2% to allow for a pay increase for attorneys that handle the juvenile cases.

The group then discussed the Circuit Court budget. Ms. Epping stated that some new line items were added this year, including the Dues & Membership line and the Registration & Training line. She also reported that the mileage, equipment/furniture, office supplies, telephone, and uniform lines are down this year; however, the reimbursement to Boone County and costs/transcripts lines are up. Next, the group covered jury expenses. Ms. Epping informed the Commission that the budget does not have room for a sequestered jury at this point; therefore, if this situation arises, she will need to ask the Commission for more funds to cover it. The group then went over grand jury expenses. Commissioner Jungermann stated that so far this year, the juror reimbursements that have been paid out are approximately $10,000. It is unclear whether grand jury expenses are being charged to the Court system’s budget or to the Prosecuting Attorney’s budget. Ms. Epping stated that she will look into this and adjust her budget if necessary.

Lastly, Ms. Epping reported the Circuit Clerk’s budget to the Commission. The telephone line is down, while the costs for shredding documents are expected to go up.

 Adjourn

 Ordered that the Commission adjourn until Tuesday, August 2, 2016.





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